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Lord of the Lakes Council Meeting Notes\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong>December 17, 2019<\/p>\n <\/p>\n Members Present:\u00a0 Pastor Kevin Heffernan, Jan Olson, John Penza, Wayne Ludkey, Gail Gardner, Geoff Hendren, Jeff Jahnke, David Wein and Kristen Bjornstad.<\/p>\n \u00a0Absent:\u00a0 Sarah Miller (Family Event)<\/span><\/p>\n \u00a0Devotion:<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Jan Olson (\u201cA String of Yes\u2019s\u201d)<\/span><\/p>\n \u00a0Devotion next month:\u00a0 Wayne Ludkey\u00a0 (Kristen Bjornstad\u2014February)<\/strong><\/p>\n \u00a0<\/strong>Opening Prayer:\u00a0 <\/strong>Jan Olson<\/span><\/p>\n \u00a0Team Reports<\/strong><\/p>\n \u00a0<\/strong>Pastor\u2019s Report & Worship Committee:\u00a0 <\/strong>See attached report.<\/span><\/p>\n \u00a0Buildings & Grounds: <\/strong>See attached Team Reports file.\u00a0 Pastor added that the sound system went out last Sunday.\u00a0 We will need to figure out\/fix the issue soon (possibly replace system).\u00a0 Ryan Miller may be looking into this soon.\u00a0 David Wein knows some vendors through work.\u00a0 He will get information on them so we can look at getting some quotes.<\/span><\/p>\n \u00a0<\/strong>Stewardship: <\/strong>See attached Team Reports file.\u00a0 Wayne gave council members a handout from the stewardship committee which recommends moving forward with the 3 stewardship goals from the campaign.\u00a0 It was noted that there is a grand plan for the internship program which would reduce the revenue needed to fully fund all three goals.\u00a0 Pastor Kevin added that the grand is based on a lottery system (it is possible that we wouldn\u2019t get it, but then we wouldn\u2019t get the intern either).\u00a0 If we received the grant, the cost to LOL would be $10,000\/year for the intern (vs $30,000), but the commitment would be for 2 years instead of 1.\u00a0 The intern would also not begin until August 2020.\u00a0 Pastor Kevin will check for more information on some of the details (housing allowance, intern salary, benefits, etc.)\u00a0 Pastor Kevin also noted that if we go ahead and the funds don\u2019t come in, we will then move into fundraising.\u00a0 Gail made a motion to forward with the stewardship goals (making youth director full-time, taking on a seminary intern and increasing the budget where needed with extra revenue).\u00a0 Jeff Jahnke seconded (John Penza abstained from voting due to spousal employment at youth director).\u00a0 All in favor.\u00a0 None opposed.\u00a0 Motion Approved.\u00a0 Pastor Kevin will talk to Amy Penza regarding timing for beginning full-time as LOL youth director. Wayne added that the job description for Amy Penza will probably need to be updated.<\/span><\/p>\n \u00a0<\/strong>Old Business<\/strong><\/p>\n \u00a0<\/strong>Jeff updated council that Acuity will now continue coverage and will accept rented auto coverage.<\/span><\/p>\n \u00a0Password and login information needed in office \u2013 Pastor and Jeff are getting a password and log in \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 information list to keep in the safe.\u00a0 Jeff asked that if we can think of things that we need password and \u00a0\u00a0\u00a0\u00a0 log in information for to let him know what it is.<\/span><\/p>\n Staff gift request:\u00a0 put in newsletter \u2013 Jeff wanted to know if there should be an announcement made in \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 church.\u00a0 Jand and Wayne noted that it has been in the bulletin the past two weeks and the gift is due this \u00a0\u00a0\u00a0\u00a0 week, so Pastor decided that we do not need to make an additional announcement.<\/span><\/p>\n \u00a0Constitution update\u2014Jan Olsen.\u00a0 Big Thank You.\u00a0 Copies available. \u2013 Jan handed copies out to council \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 members present.\u00a0 Pastor asked if there were a lot of changes needed.\u00a0 Jan said that there were many to \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 chapters 10-14.\u00a0 She will be gone for the next 3 months, so the constitution revisions need to be \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 reviewed in the meantime.\u00a0\u00a0\u00a0 Jan will get the revised constitution to 2 congregation members for review (Jody Franz and Russ Graunke came up as possibilities).<\/span><\/p>\n \u00a0Treasurers Report\/Budget<\/strong>\u00a0<\/strong><\/p>\n The Operating Budget Total Net Deficit YTD<\/strong> as of November 2019 FYE\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 ($736)<\/p>\n The Operating Budget Total Net Deficit for Month<\/strong> of November 2019\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 ($2,915)<\/p>\n \u00a0Total Cash in Operating Checking Account as of November 30, 2019 is <\/span>$35,044.51<\/strong><\/p>\n Total Cash in Special Events Checking Account as of November 30, 2019 is $11,869.11 (this includes the $7,500.00 in Holding)<\/strong><\/p>\n \u00a0Operating Budget Explanation:<\/strong><\/p>\n \u00a0Our YTD income for Church Operations is lower than budgeted by ($18,368).\u00a0 Our Regular Envelope\/Vanco\/Credit Card giving is lower than budgeted by ($13,849) our Loose Offering is lower than budget by ($1,233).<\/span><\/p>\n \u00a0We received Scrip proceeds as of November 2019 $3,000 of our Fiscal Year.<\/span><\/p>\n Our total expenses are below budget.<\/span><\/p>\n Special Events Reporting<\/strong><\/p>\n \u00a0<\/strong>We are working on a format for the special events reporting to reflect accurate balances in each account.\u00a0<\/span><\/p>\n \u00a0Summary<\/strong><\/p>\n \u00a0<\/strong>We did budget for a ($13,266) Deficit YTD and our Actual Deficit YTD is ($736)<\/span><\/p>\n \u00a0<\/strong>Special Events Reporting<\/strong><\/p>\n \u00a0<\/strong>We are working on a format for the special events reporting to reflect accurate balances in each account.\u00a0<\/span><\/p>\n Summary<\/strong><\/p>\n \u00a0<\/strong>We did budget for a ($11,608) deficit YTD and our Actual Profit YTD is $2,179<\/span><\/p>\n \u00a0Motion to approve treasurer\u2019s report made by Jeff Jahnke.\u00a0 Seconded by John Penza.\u00a0 Approved.<\/span><\/p>\n \u00a0Wayne noted that the ELCA gets 10% of the increase of pledged funds from the stewardship campaign.\u00a0 This will need to be factored into the financial report moving forward.<\/span><\/p>\n \u00a0<\/strong>New Busines<\/strong>\u00a0 \u00a0<\/strong><\/p>\n Council Nominees\u2014Ken Mueller and Joe Groholski submitted possible names.\u00a0 Jeff said that we need 1 persona and possibly 1 alternate.\u00a0 He is going to contact the names that were submitted to gauge interest.<\/p>\n Other<\/strong><\/p>\n Wayne attended the Thanksgiving service at First Presbyterian.\u00a0 They had important items in boxes in front of each pew.\u00a0 He is wondering if we could put something on the backs of the chairs here at LOL.\u00a0 This way, things like the giving cards would be readily available.\u00a0 He will look into options.<\/p>\n \u00a0John Penza made a motion to adjourn.\u00a0 Wayne Ludkey seconded.\u00a0 Approved<\/span><\/p>\n \u00a0Closing Prayer:\u00a0 <\/strong>Pastor Kevin<\/span><\/p>\n <\/p>\n Next Meeting:\u00a0 1\/21\/2020<\/strong><\/p>\n \u00a0<\/strong><\/p>\n Team notes:<\/strong><\/p>\n \u00a0<\/strong>Team Reports for December 17, 2019 Council Meeting<\/strong><\/p>\n \u00a0<\/strong>Buildings and Grounds<\/strong><\/p>\n\n
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